We're seeking a proactive and organized individual who excels in a fast-paced environment and is passionate about creating efficient and welcoming office spaces. 🌟

Join our team and be at the heart of our operations, ensuring smooth administrative functions, supporting accounting and HR, and maintaining a productive workplace. Your role will involve a comprehensive approach to office management, making sure every detail contributes to a seamless and positive experience for our team.

If you're detail-oriented and ready to make a tangible impact on our office's efficiency and atmosphere, we'd love to hear from you. Let's create a thriving workplace together!

Responsibilities:

Finance & Accounting Support:

• Accurately enter payables and receivables
• Perform precise banking functions and account reconciliation
• Prepare detailed reports and handle special projects
• Support monthly closing activities with accuracy

Building and Office Administration:

• Serve as the primary point of contact for building and office vendors.
• Coordinate maintenance services, including annual maintenance, contract reviews, and phone & office equipment management.
• Manage reception duties, including answering doors and phones.
• Handle mail distribution and post office tasks.
• Maintain office supplies inventory and manage ordering processes.

Human Resources Coordination:

• Process payroll and manage employee onboarding and separations.
• Administer employee benefits and maintain employee records.
• Conduct pre-employment screenings and reference checks.
• Respond to routine HR inquiries from employees.
• Maintain the policy and procedures e-library.

Information Technology Support:

• Assist in ordering computers, monitors, and peripherals for employees.
• Support vendor and client due diligence processes.
• Assist in policy and procedure reviews and updates.

Miscellaneous Administrative Tasks:

• Act as a liaison with the community and manage the Community Giveback program.
• Maintain e-file inventory of office-related products.
• Manage the employee out-of-office and celebrations calendars.
• Arrange goodwill functions for WordCom employees.
• Update company directories as needed.
• Serve as the focal point for shipping, address labels, and receiving daily mail packages.
• Complete miscellaneous projects as requested.

Requirements:

• 3+ years of previous administrative experience
• Excellent customer service and interpersonal skills
• Strong verbal and written communication skills
• Detail-oriented with accurate proofreading abilities
• Ability to handle multiple tasks/projects and meet all deadlines
• Operate independently and proactively; exercise sound judgment in decision making
• Use discretion when dealing with confidential client information
• Assess team needs and make proactive recommendations for improvements or changes
• Continually develop personal short- and long-term goals
• Proficiency in: QuickBooks, Microsoft Office Suite (Word, OneNote, Outlook, Teams, Excel)
• Knowledge of: Easy Projects Project Management Software, Salesforce CRM, LinkedIn, and all internal proprietary databases and software

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